About ◍ Schedule ◍ Hub Information ◍ Poster Information ◍ Code of Conduct ◍ Planning Committee
Because many feel the social aspects of conferences suffer in virtual settings, we set up local hubs in which interested parties can watch the conference and organize social activities together.
List of locations with hubs:
Europe
Cardiff University (Cardiff, UK)
Ludwig-Maximilians-University Munich (Munich, Germany)
University of Oxford (Oxford, UK)
University of Freiburg (Freiburg, Germany)
University of York (York, UK)
University of Amsterdam (Amsterdam, Netherlands)
North America
Northwestern University (Evanston/Chicago, USA)
University of California, Berkeley (Berkeley/Bay Area, USA)
University of California, Davis (Davis, USA)
University of California, Irvine (Irvine, USA)
University of Michigan (Ann Arbor, USA)
University of Montreal (Montreal, Canada)
University of Pennsylvania (Philadelphia, USA)
University of Utah (Salt Lake City, USA)
Asia
Hebrew University of Jerusalem (Jerusalem, Israel)
Hong Kong University (Pok Fu Lam, Hong Kong)
South America
Instituto Tecnológico de Buenos Aires (Buenos Aires, Argentina)
For hub hosts
Here are some tips that will make your hub successful. For any questions/concerns about these please email, James Antony (james.ward.antony@gmail.com):
– We believe that, for most of the conference in which talks will be presented, it will be most successful if you have a single computer visually projecting the conference, and that computer has audio output (and when desired, audio input). Note that we will mute everyone at the start of each talk. Under this arrangement, individuals may choose to log into talks on their own personal computers if they’d like, but they should keep all audio (input/output) off.
– Your hub may have a speaker during the conference, so one consideration is whether there is one very reliable room nearby to which they can go to give their talk. Alternatively, they can use the podium in the shared space. They shouldn’t use their individual computer in the shared space, as this will create auditory problems and cause delays.
– Your hub may have >1 virtual poster presentation, so for the hour in which posters are presented, there would need to be a location in which they can present. If you are booking a conference room within a university, this may simply involve using individual offices nearby. Our best suggestion here is that you book a space that has several options for poster presenters. Similarly, the tutorial and discussion sections of the conference will also involve multiple conversations in parallel. We strongly suggest you encourage individuals to bring their own headphones for the poster, tutorial, and discussion sections.
– We should have sent you the email addresses of registered individuals who indicated interest in your hub so you can coordinate local activities. We will also let you know if others register later on who have indicated interest in joining.
– If feasible, we recommend that you plan some form of social interactions before/after each day’s session. Examples include a shared meal, a hub-specific collaborative brain-storming, or even an outing to a local pub.
– Please book a communal space ASAP, and let James know when you have done so.
Please reach out with any questions/concerns!